Asset audit and custody
Who actually owns your domain?
If your IT person left tomorrow, could you still get into your company email? The audit tells you.
We check your domain, email and hosting from public records and a 20-minute call, and send you a 2-page note within 3 working days. If you want, we then hold it all for you, in your name, and keep it renewed.
Digital Asset Audit
Sample note, page 1 of 2
| Item | Status | Why |
|---|---|---|
| Domain name | Fine | Registered to the company. Renews in March. |
| Email admin account | Fix soon | One login, held by a single staff member. |
| Website hosting | Fix now | Login held by a former vendor. |
| Email sender records | Fix soon | No DMARC record, so mail can land in spam. |
| Backups | Fix now | No restore has ever been tested. |
Page 2: who should own each item, and what to do first.
Request the audit
Two fields. We ask everything else on the call.
Who holds your company’s logins?
Five questions, about a minute. Your answers stay on your screen unless you ask for the free audit.
Question 1 of 5
Is your domain registered in the company’s name, not a person’s?
From audit to custody
The audit is free. Custody is the yearly service that keeps everything in order afterwards.
Free audit
Your 2-page note: what you own, who holds it, and what needs fixing.
Your estimate
We estimate custody from how many domains, mailboxes and websites you have and where they sit today. You see it before anything moves.
One account, in your name
We move every domain, mailbox and website under one owner account your company controls, without breaking email or the website.
Kept renewed
One register, an alert 90, 60 and 30 days before each renewal, one bill, and a check for savings at every renewal.
What custody includes
One register
Every domain, mailbox, website and app you own, with its renewal date and who uses it.
Everything in your name
Logins sit under an account your company controls. You keep legal ownership of every asset.
No surprise expiries
Alerts at 90, 60 and 30 days, and one person who makes sure each renewal happens.
Lower renewal bills
We check each renewal against what the asset is used for, and drop or move what costs too much.
A clean exit
If you move on, we hand over the register and every login in good order.
What your register looks like
Your asset register
Made-up sample
| Asset | Status | Detail |
|---|---|---|
| yourcompany.com | In order | Domain. In your company’s account. Renews 14 Mar 2027. |
| Staff email, 26 mailboxes | Renewing soon | Zoho Mail. 90-day renewal alert sent to the finance lead. |
| Company website | In order | Hosting renews 6 Apr 2027. Backed up every night. |
| Old campaign domain | Your decision | Unused since 2024. Drop it at renewal and save the fee? |
Every login sits under an account your company controls.
Registers we keep for clients
- 66 scattered web assets brought under one accountRead the case
66 → 1assets, now in one account
- 5+ provider accounts66 assets spread out
- 1 owner accountRenewals 21% lower
- Twelve years of IT for a regulated Lagos capital-market groupRead the case
69items on one coded equipment register, in 10 categories
Equipment register, by category
What the audit covers
We check public records, then spend 20 minutes on a call with whoever looks after your IT today.
Included
- Domain ownership and registrar
- DNS and email authentication (SPF, DKIM, DMARC)
- Mail platform, and who holds admin access
- Website hosting
- SSL
- Backups
Not included
- Penetration testing
- Internal networks
- Policy or compliance review
- Any fix work
About 2 hours of our time, and your findings within 3 working days. We take on no more than 5 a week.
What you receive
A 2-page note. We mark each item and say who owns it.
| Mark | What it means | Typical example |
|---|---|---|
| Fine | In place and owned by the right person. Nothing to do. | SSL auto-renews on the company hosting account |
| Fix soon | Not urgent, but worth putting on the list for the next few months. | A renewal sitting on a personal card |
| Fix now | A gap that could stop email or the website, or leave the business locked out. | A domain held by someone who has left |
How to read the findings
Most gaps have a simple history. A vendor set something up years ago, a staff member moved on, or someone put a renewal on whatever card was to hand. The note starts a conversation about what you have. It doesn’t judge whoever looked after it.
You can fix the items yourself, ask your current provider, or ask us. If you ask us, you get a fixed price for the fixes before we start. That might be a Business Email Migration, a business email plan to look after your email, domains and accounts, or the Secure plan for firms that hold sensitive data.
Custody in practice, and where findings lead
- A diversified group: 66 assets into one account
Domains, mailboxes and websites from five provider accounts, now under one. Renewals 21% lower.
- Business email and migration
When the mail platform is unreliable, unowned or lands in spam.
- Business email plans
When nobody looks after your domains, email and accounts. We do it for you, priced per staff member.
Questions about the audit
Is it really free?
Yes. It takes about 2 hours of our time, and we cap it at 5 audits a week. There is no obligation to buy the fixes from us.
Do you need our passwords?
No. We check what is visible in public records (domain registration, DNS, mail and SSL settings) and ask the rest on a 20-minute call. Please don’t send passwords in the form.
Is this a security test?
No. It doesn’t include penetration testing, internal networks, or a policy or compliance review. It tells you who holds what, and whether the basics are in place.
How is custody priced?
We estimate it after the audit, because it depends on how many domains, mailboxes and websites you have and where they sit today. You see the estimate before anything moves, and the audit stays free either way.
Do we lose control of our accounts?
No. Everything stays in your company’s name and under an account you control. We hold the day-to-day running, and hand it all back whenever you ask.
What happens after the note?
We offer a short call to go through it. If you want us to fix anything, we quote first, and no work starts until you agree.
Find out what you actually own
Send your company domain and where to send the note. Your 2-page findings arrive within 3 working days.
Monday to Friday, 9am to 6pm. We reply within one business day.